Copyright Release

Authors of accepted abstracts should ensure that they have the necessary company permission to publish the information described in the abstract and paper, and to present the paper at this conference.

Your (the author) submission of a paper or presentation for the MUG2001/2002 International Conference, implies that you and your company of employment are granting permission for these materials to published and distributed to conference attendees and published on the MUG web site for access by MUG members and Mentor Graphics employees. Abstract information including author name and company will be published on the public portion of the MUG web site for the sole purpose of promoting the conference.

Use of conference materials will be limited to those described above, unless specific arrangements are made with the author.

Key Dates:

Papers and Presentations Due: March 22, 2002

Paper Format:

All papers must be submitted electronically in one of the following formats: Microsoft Word, Microsoft PowerPoint, or Adobe PDF. Please e-mail all submissions to the MUG Liaison (mgc_liaison@mentorug.org). Please Note: Your paper will become a part of the published proceedings for this forum, and will become a part of a copyrighted document. Papers will be published on CD for distribution at the conference.

All authors are required to write a paper for the proceedings. Writing a paper will help organize your thoughts for your presentation and a paper is a much more meaningful take-away than a copy of your transparency presentation because it retains its usefulness months, even years, after the event. Written papers will provide much more value for our users and conference attendees.

Your paper should adhere to the following guidelines:

• Papers should be 4-6 pages, including title page and illustrations. single spaced with a 12-point minimum font size.
• Papers must be formatted for an 8.5" x 11" (or A size) page with a 1/2" margin on the right and left sides.
• There must be a 1" margin on the bottom of each page to accommodate page numbering, etc.; there must be a 1" margin at the top of the first page only - on all succeeding pages a 1/2" margin is to be used.
• A two-column format must be used throughout the paper.

The first page of each paper should contain:

• Title in bold upper and lower case characters centered one inch from the top of the page Font Size 18.
• Author name should be in upper and lower case characters centered approximately 1/4" below the title - font size 14.
• Author Affiliation should be below author names in bold - font size 12.

Page format:

• Paragraph headings must be bold upper and lower case characters and be preceded and followed by approximately 1/4" of space with alignment at the left margin of column.
• Paragraph Headings - Bold, font size 12
• Subheadings - Italics, font size 12
• Paragraph text - font size 10
• Label all illustrations, figures and tables, position at tops and bottoms of columns if possible.
• Number all pages in lower right corner

Preparing your Presentation and Viewgraphs/Slides

All presentations must be submitted electronically in PowerPoint. Please e-mail all submissions to the MUG Liaison (mgc_liaison@mentorug.org). Please Note: Your presentation will be part of the copyrighted published proceedings for this forum and handed out at the conference.

Time is critical in preparing for your paper presentation. Each paper presentation has been assigned an allotted time based on your abstract submission - most are 20 minutes. The slide or viewgraph portion of your presentation should not exceed of your allotted time and should take into consideration time for questions and answers. We have structured sessions to provide additional Q&A time if needed.

It is strongly recommended that you rehearse your presentation in front of an audience prior to the conference to ensure you are able to stay within your allotted time.

Visual aids attract and hold an audience's attention and help to reinforce what you say - as well as helping you keep on track with your presentation. You need to keep these visuals - and your remarks - simple and easy to read and understand. Do NOT read directly from the computer screen or viewgraphs - use them as a guide. You do not need to prepare a written speech, but you might wish to prepare the opening and closing sentences in advance.

All presentation rooms will be equipped with a standard overhead projector, a laptop computer, an Infocus projector and a microphone. If using the laptop for presenting we also recommend that you bring a set of back up viewgraphs in the event of technical difficulty with the computer or Infocus equipment.

Use of the laptop and Infocus projector is the preferred delivery method for your presentation. All presentations will be preloaded on a laptop for each session to minimize transition time between speakers and for consistency of equipment. Please see due date for presentations noted above.

The following are suggestions for the format of your talk. These notes should help you organize your presentation and make the sessions more uniform throughout the conference.

1. No handwritten transparencies/viewgraphs. Computer-generated transparencies should be in landscape (horizontal) mode with a 24-point minimum font size and a 36-point bold font for titles.
2. Each slide should be limited to one topic or point. Too much information on a page can be confusing and difficult to follow. A good guideline is 3-5 bulleted points per page with one line space between each.
3. For a 20-minute presentation, 10-15 slides are usually appropriate. Avoid using too many transparencies to keep sessions on time and to prevent rushing yourself and your listeners.
4. Use screen shots where appropriate to demonstrate the use of a technique with a particular tool. However, the proceedings will be printed in black and white, so make sure you get a high resolution black and white screen shot if you want to include your presentation in the proceedings.
5. Avoid putting long programs or lines of code on your transparencies. If necessary, provide a handout so the audience may follow along.
6. Please number your pages in the following style: 1 of 6, 2 of 6, and so on.
7. Suggested presentation format:
   I. Title - include name, organization, e-mail, phone (1 viewgraph)
   II. Outline of talk (1 viewgraph)
   III. Body (7-12 viewgraphs)
   IV. Summary (1 viewgraph)

Note: Workstations will not be provided for demonstration purposes unless special arrangements are made. Contact the conference management at mgc_liaison@mentorug.org to discussion.